Welcome to the information pages of the SHK Auxiliary Labour Administration
You would like to employ student assistants (SHK) or be employed as SHK. Here you will find information about the application process and further information.
Who can become an SHK?
SHK are students who are employed to provide academic or artistic assistance and who do not yet have a professionally qualifying university degree (e.g. Bachelor's degree) in the subject area assigned to their work as an assistant.
Students must be enrolled at a German university for a degree programme leading to a first or further professional qualification. Temporary employment is permitted for a maximum of six years in total. Within the permitted fixed-term period, extensions of a fixed-term employment contract are also possible.
Employment contracts are generally concluded for one year at a time; shorter or longer periods may be agreed in justified cases.
What you can do to make our lives easier - General information on submitting an application
If possible, please print out documents double-sided, punch holes and, in the case of documents with more than one sheet, firmly attach all sheets together!
Please submit complete applications to the Human Resources Department at least four weeks before the start of the contract. Otherwise, timely processing cannot be guaranteed. If the application is received late, we may have to postpone the start of employment, which in the worst case can lead to an interruption of employment for the assistant. It is therefore essential that you adhere to the lead times.
The employment contract, which is countersigned by the university and (only!) then valid, will be sent to the assistant by email after processing. Therefore, please ensure that the email address provided is correct.
The State Office for Salaries and Benefits provides important information for student assistants in this information sheet.
Information on data protection in the employment context at Paderborn University can be found at www.uni-paderborn.de/zv/personaldatenschutz .
[Please note that the forms are optimised for viewing in MS Internet Explorer version 9 or higher! In alternative Internet browsers such as Firefox, Chrome, Safari, etc., the PDF files may have to be saved locally in advance (right-click, then "Save target as") and then opened in Adobe Reader or an alternative PDF viewer].
Documents to be submitted to
- SHK application form (simple) / PDF
- Attachment "Justification" if the employment period does not correspond to 12 months / PDF
- Form SHK contract for new employment (simple)/ PDF
- SHK instruction and obligation form / PDF
- LBV form "Personal details" (LBV(A)26.20..) (duplicate) / PDF
(instructions for completing "tax characteristics") - LBV form "Declaration of status for verification of social insurance and supplementary pension" (LBV(A)02sv.20..) (duplicate) / PDF
- Current certificate of enrolment with semester number and subject details
- Copy of health insurance card or membership certificate from private health insurance company
- SHK application form (simple) / PDF
- Annex "Justification", if the employment period does not correspond to 12 months / PDF
- SHK contract form (simple) / PDF
- LBV form "Status declaration for checking social insurance and supplementary pension" (LBV(A)02sv.20..) (duplicate) / PDF
- Form "Information on tax characteristics" PDF
(Instructions for completing "Tax characteristics") - If applicable, current certificate of enrolment with semester number and subject details
- All other documents only in case of changes
For interruptions of more than one year additionally: - LBV form "Personal details" (LBV(A)26.20..) (duplicate) / PDF
(instructions for completing "Tax characteristics") - Copy of health insurance card or membership certificate from private health insurance company
- SHK application form (simple) / PDF
Note: Please only enter the data such as working hours or financing for the additional, i.e. second, employment here! - SHK amendment contract form (simple) / PDF
Note: Please only enter the data for the additional, i.e. second, employment here. - If applicable, current certificate of enrolment with semester number and subject details
- All other documents only for changes
- Informal, timely cancellation (to the end of the next month, i.e. e.g. cancellation on 20 May to 30 June)
or - if this deadline cannot be met:
Cancellation agreement (two copies) with signature of the assistant and authorisation of the supervisor / PDF
- Form "Declaration of secondary employment" / WORD
- Certificate of enrolment in the Master's degree programme
- Certificate of employment from another German university administration regarding previous SHK employment (as these previous activities count towards the maximum employment period of 6 years)
- Residence permit with authorisation to carry out the SHK activity or, in the case of EU citizens, a copy of the identity card(employment is only possible until the end of the residence permit at the latest)
- Proof of the granting of a scholarship
- Marriage certificate/birth certificate of the children
- If applicable, application for exemption from compulsory pension insurance in the case of low-paid employment (mini-job)